4-6 Invoice Options
Receiving Invoice Options
Table of Contents
Receiving Invoice Options
Processing Summary
- Work With Storers
- Maintain Storer Information
- Work With Exit Points
- Maintain An Exit Point
Processing Details
Setting the Cutoff Code
From several menus including the "Maintenance" menu or by using the "STORERS" jump to function, you can access the "Work With Storers" panel. Locate the storer and place the "Change" option next to it. When you do, the first of several maintenance panels will appear. The following depicts that panel.
Near the bottom of the panel there is a cutoff code/day prompt. The cutoff code determines the logic that will be executed to charge for storage on this account. The following table shows those settings and describes their impact.
| A | Actual Day | The day specified is the same day each month that will be used to determine mid-month cutoff. |
|---|---|---|
| D | Displacement Days | The day specified will be used as an offset from the start of the period to determine the mid-month cutoff. |
| V | Anniversary | Anniversary logic that ages the inventory and bills and charges storage based upon an anniversary period. |
| X | Average Daily Balance | Logic that calculates daily balances for calculating storage fees. |
If the cutoff code and day are blank and no grace period is specified on the account, a full period storage fee is assessed during receiving.
Setting the Grace Period
When grace days for storage have been included during contract negotiations, the grace days must be specified for the account. An exit point is used to record this value. From the "Security" menu take the option to "Work With Exit Points". Locate or add an account level setting for "SCGRACE". Global settings are not used for this exit point. The grace period is specified in days. A value up to 3 digits can be specified. The logic will pad the value if it is less than 3 digits long. Typically the presence of this setting on the account is what drives the grace logic to execute. If the grace is manually run and no value is set, a default of 30 days is used.
Charging Per Receipt or Summarizing
From the "Security" menu take the option to "Work With Exit Points". Locate any settings you have for the "WRINVOICE" exit point. These settings can be global (i.e. no storer number attached) or unique by account. WDLS requires at least the global exit point to be present.
The exit point of "WRINVOICE" is checked to determine if you want to invoice by receipt or if you will be accumulating receiving charges, then issuing some form of summary invoice. This exit point controls the posting of these charges. The charges are always calculated at the time of receipt confirmation. The following table lists the logic choices for this exit point.
| IHP33R | Post each receipt as it is confirmed on a separate invoice. |
|---|---|
| IHP33R2 | Calculate the charges, but do not post an invoice. |
When the second option is taken, the charges will then be picked up on either a summary receiving invoice or added they will appear on the account's accessorial invoice.
Setting The Receiving Document
A second exit point is used to determine the type of document that you wish to produce each time a receipt is confirmed. This document is determined by the setting of the "WRSTYLE" exit point. Receiving product into your warehouse involves a transfer of responsibility. The warehouse receipt document is really a contract that has specific legal terms and conditions important for a warehouse operation. It is usually best to always produce and have this document signed at the time of receipt. Depending on how the account is defined, this process may also assign an invoice number and post the associated charges to Accounts Receivable. In some situations, the transfer of responsibility is less formal, charges are not billed by receipt, and a simple listing of what was received may be sufficient. A simple synopsis might be sufficient for this relationship. The following table lists the standard options that are available.
| IHP34R | Print the warehouse receipt on a pre-printed multi-part form. |
|---|---|
| IHP34RAF | Print the warehouse receipt and a form overlay on plain paper. |
| IBP02R | Print a plain paper synopsis. This is suitable only when you are not invoicing per receipt. The summary receiving invoice or accessorial invoice settings will then determine the format of the invoice. |
WDLS requires at least a global setting to be present for this exit point.