5-2.5 Invoice Options
Storage Invoice Options
Table of Contents
Storage Invoice Options
Processing Summary
- Work With Storers
- Maintain Storer Information
or
- Work With Exit Points
- Maintain An Exit Point
Processing Details
Setting the Cutoff Code
From several menus including the "Maintenance" menu of by using the "STORERS" jump to function, you can access the "Work With Storers" panel. Locate the storer and place the "Change" option next to it. When you do, the first of several maintenance panels will appear. The following depicts that panel.
Near the bottom of the panel there is a cutoff code/day prompt. The cutoff code determines the logic that will be executed to charge for storage on this account. The following table shows those settings and describes their impact.
| A | Actual Day | The day specified is the same day each month that will be used to determine mid-month cutoff. |
|---|---|---|
| D | Displacement Days | The day specified will be used as an offset from the start of the period to determine the mid-month cutoff. |
| V | Anniversary | Anniversary logic that ages the inventory and bills and charges storage based upon an anniversary period. |
| X | Average Daily Balance | Logic that calculates daily balances for calculating storage fees. |
If the cutoff code and day are blank and no grace period is specified on the account, a full period storage fee is assessed during receiving. While cutoff codes of A or D have little impact on recurring storage, values of V or X have a significant impact. These settings drive alternative logic, since the end of period balance is no longer sufficient to properly calculate the recurring charges. These settings are also tied to the final format of the invoice, since different details are required to substantiate the charges.
Setting the Grace Period
When grace days for storage have been included during contract negotiations, the grace days must be specified for the account. An exit point is used to record this value. From the "Security" menu choose the option "Work With Exit Points". Locate or add an account level setting for "SCGRACE". Global settings are not used for this exit point. The grace period is specified in days. A value up to 3 digits can be specified. The logic will pad the value if it is less than 3 digits long. Typically the presence of this setting on the account is what drives the grace logic to execute. If the grace is manually run and no value is set, a default of 30 days is used. Grace periods have a significant impact on storage invoicing, since no initial storage is charged upon receipt. The balance at the end of the period is no longer sufficient for calculating storage charges, since that may be inventory that has not yet exceeded grace and there may have been inventory shipped during the period after the grace days had elapsed.
Setting the Anniversary Cycle
When the cutoff value of 'V' is set, logic executes that will age the inventory and calculate based upon the anniversary date of when the inventory arrived at the warehouse. An exit point of "SIANVDAYS" is used to set the number of days per anniversary cycle. As with the grace setting this must be a storer-specific setting that is up to 3 digits long. If no setting is found, a 30-day anniversary cycle is assumed. Thus, if you are billing once per month, set the cycle for 30 days. Only inventory that has been in the warehouse longer than 30 days will be charged. If you are billing weekly storage, set the value to 7 days. Only inventory that has been in the warehouse for 7 days will be charged. Anniversary based storage uses different logic since the driver for all charges is not balance on hand, but inventory age.
Setting the Level of Detail
When a recurring storage invoice is produced, the amount of detail in the body of the invoice is influenced by three different settings. The first setting determines if lot details should appear on the invoice. If the "SINVOICE" exit point is set to '*NOLOT", the lot details will be suppressed. This can work well for some accounts, while for others, it can mask information necessary to understand the charges. For instance, if a lot of minimum is applied and lots are suppressed, the item will be flagged to indicate a minimum was applied, but the detail necessary to understand where and why will not be available.
The exit point of "SISTYLE" also has a significant impact on the level of detail. For instance, one style is a summary only invoice that suppresses all item level breakout. Other choices produce different layouts of the details to provide what is necessary to substantiate the charges.
Setting The Storage Invoice Style
The storage invoice style is used to determine the type of document that you wish to produce each time you invoice for storage. This document is determined by the setting of the "SISTYLE" exit point. While other settings drove charge calculation logic, this is the entry that most impacts what the customer will see on their invoice.
| SIP14R | Print the storage invoice on a pre-printed multi-part form. |
|---|---|
| SIP14RAF | Print the storage invoice and a form overlay on plain paper. |
| SIP14CPDF | Produce a PDF file in place of a paper invoice. |
| SIP14RV | Print an anniversary invoice on a pre-printed multi-part form. |
| SIP14RAV | Print an anniversary invoice and a form overlay on plain paper. |
| SIP17R | Print a summary invoice on a pre-printed multi-part form. |
| SIP17RAF | Print a summary invoice and overlay on plain paper. |
| SIP84R | Print a daily average balance invoice on a pre-printed form. |
| SIP84RAF | Print a daily average balance invoice with overlay on plain paper. |
WDLS requires at least a global setting to be present for this exit point.