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5-3 Storage Invoice Workfile

Generating Storage Invoice Work Files​

Table of Contents​

Generating Storage Invoice Work Files 2

Processing Summary 2

Processing Dialog 2

Generating Storage Invoice Work Files​

Processing Summary​

  • Period Close Menu
  • Generate Storage Invoices

or

  • Work With Storers
  • Generate Storage Invoice

Processing Dialog​

The storage invoice work-files can either be generated across a range of accounts from the "Period Closure" menu or generated for a single account from the "Work With Storers" panel. Often both processes are used - the former to generate across a range and the latter to re-generate accounts where changes were required.

To generate work-files for a range of accounts, take the 'Generate Storage Invoices' option from the 'Period Closure' menu. Once your press the <Enter> key, the following panel will be displayed:

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Key the beginning and ending storer numbers and suffixes for the account range you wish to generate.  If you want to generate storage invoices for all storers, enter ' *FIRST ' in the Starting Storer field, and ' *LAST ' in the Ending storer field.

A WDLS exit point can be used to suppress accounts within the range that do not require storage invoices.  If the exit point ' SIP16R ' is set to a value of ' *NONE ' for an account, no work-file will be generated.  Specifying these exit points for accounts that do not require storage invoices simplifies the period closing procedures by making it easy to generate over a range of accounts.

The last two options determine if worksheets are to be produced for the range or if invoices are to be generated. The values of '*YES' indicate these processes are to occur.  Values of '*NO' indicate they are not to occur.  The general practice should be to review all storage charges prior to posting the invoice.  Worksheets can be requested when a paper process is used to conduct the review.  If an on-line process is utilized, no paper worksheets are required.  Once all accounts are reviewed, the option to post can be used to print and post the invoices for all the accounts in the range.

The alternative to generating the work file for a range of accounts is to work with each account separately.  To generate or re-generate the storage work file for an account take the "Gen Stg Inv" option on the "Work With Storers" panel.  No additional prompting will occur.  The process will determine the prior period for the account and generate the work file based upon the balances found for the ending date of the period.  If a problem was determined such as a shipment that was not confirmed, the confirmation must be completed, and the balances re-generated prior to re-generating the recurring storage invoice work file.  After the work file is generated, you will return to the "Work With Storers" panel.