9-7 Using the Payment Inquiry
Using the Payment Inquiry
Table of Contents
Using the Payment Inquiry
Processing Summary
- Work With Payments
- Payment Inquiry
- Payment Detail Inquiry
- Work With Payment Applications
Processing Dialog
After applying payment to an invoice, you can examine the payment by using either the Inquiry option , or the Detail Inquiry option . Different information is shown on each. To inspect invoice data, choose the option "Inquiry" beside the payment, and press <Enter>. This following panel will appear:
The Header lists payment details describing the origin of the payment, its status, and balance information. The lower part of the screen details data about invoice payments. The status line specifies whether the invoice has been paid in full, or whether an outstanding balance is due. The Remaining Balance indicates the amount due. The Paid Amount denotes the amount applied to the invoice.
When finished with the Payment Inquiry panel, press <Enter> to return to the Work With Payments panel.
The Detail Inquiry focuses on charge information. Place option 6 beside the payment and press <Enter>. The Detail Inquiry panel will be shown. An example follows:
The Header is the same as in the Inquiry panel. The lower part of the panel, however, contains the specific charge information. The Status Line refers to the payment. Sequence Numbers indicate the line on the invoice assigned to the charge. The Ledger Code denotes the type of charge being exacted. Instead of listing an outstanding balance, this panel contains the Original Line Amount, and the Paid Amount, leaving the user to calculate any owed balance.
If after reviewing the panel, an error is discovered on a line, the user may cancel the payment. Press <Enter> to return to the Work With Payments panel. Place option "Appl Details" beside the payment and press <Enter>. This panel appears.
It lists the Payment Number, Amount, and Payee on the top of the panel. The center of the panel contains information identifying the payments by Invoice Number, Sequence Number, Ledger Code, and Payment Amount.
If an error is located, place option "Delete" beside it, and press <Enter>. This following window will appear:
Press <Enter> to confirm the deletion. If your payment had been completely applied before the deletion, press "Refresh" and the status will change to UB for "Unapplied Balance".