9-2&4 Creating a Payment Batch
Creating a Payment Batch
Table of Contents
Creating a Payment Batch
Processing Summary
- Work With Deposit Batches
- Create a Deposit Batch
- Print a Deposit Ticket
Processing Dialog
From the "A/R Main Menu", locate the option to "Work With Deposit Batches". After you press the <Enter> key, the following panel will be displayed.
Press "Create" to create a new batch. To make changes to the information associated with an existing batch, place the "Change" option next to the batch and press the <Enter> key. In either case, the following panel will be displayed.
The batch number will be automatically assigned by the programmer. The bank number is used to identify the bank account that will be used to deposit these funds and must be supplied. When the deposit slip is printed, the account information will be printed on the slip. The batch date is used to indicate the date that the batch was created. The deposit date is used to indicate the date the funds were deposited. Both dates must be entered to create the batch. The description is optional and can be used to indicate the nature of the batch. Press <Enter> to create or modify the batch information. You will return to the "Work With Deposit Batches" panel.
To enter the individual payments, place the "Detail" option beside the batch and press the <Enter> key. The "Work With Deposit Details" panel will be displayed.
Press "Create" to add a payment to a deposit batch. The following panel will be shown:
If the payment has already been entered through Work With Payments, you may enter the Payment Number, and the system will pull over the information for you. If the payment has not been entered, press "New Payment". The Maintain Payments window appears.
Enter all the checks/payments related to the batch. Press <Enter> to return to the Work With Deposit Details panel. The batch total will be displayed on the screen.
After completing the Deposit Batch, press <Enter> to return to the Work With Deposit Batches panel. Place option "Deposit Ticket" beside the Batch and press <Enter> to create the Deposit Ticket for this batch.